Usability of Describing Archive Content Standard (DACS) for Electronic Records

Authors

1 M.A Student of Archival studies, Alzahra University, Tehran, I. R. Iran (corresponding author).

2 Assistant Professor, Department of Information Science & Knowledge, Alzahra University, Tehran, Iran

3 Associate Professor, Knowledge and Information Science, Alzahra University, Tehran, I. R. Iran.

Abstract

Purpose: To examine whether the Description Archives: Content Standard (DACS) could be used for electronic records.
Method and Research Design: A checklist designed based on the DACS was used to collect data for this descriptive survey. The population included all types of electronic records such as Economic Information Systems, Geographic Information Systems, Businness Information Systems, Communication Information Systems and Audio-visual content, Text content, Infographic, Information Data Bases, as well as Web Content.
Findings and Conclusion: Usability of DACS for describing Economic Information Systems is 96.29 %, for Geographic Information Systems is 92.19%, for Businness Information Systems is 93.73%, for Communication Information Systems is 71.65%, for Audio-visual content is 79.69%, for text content is 75.95%, for Infographics is 72.31%, for information Datbases is 92.19%, and for web content is 69.73%. On the average its applicability to electronic documents stamds at 80.00%. A number of recommendations are made to improve the structure of electronic records for better compatibility with DACS.

Keywords

Main Subjects

References

Resourse English translation
 
Adeli Esfanjani, Masoomeh. (1389/2010). “ Barresi-ye vaz’iyyat-e tanzim va tosif-e asnād-e āršivi dar mo’āvenat-e Sāzmān-e Asnād va Ketābxāne-ye Melli-ye Jomhuri-ye Eslāmi-ye Irān az āqāz tā konun va ’erā’e-ye rāhkār-hā-’yi dar jahat-e behbud-e ān (A study of archival arrangement and description in National Archives and Library of Iran from the beginning until present and suggesting methods to improve)”. Master dissertation of library and information science, Al-Zahra University,Faculty of Educational Sciences and Psychology.
 
Boyd, M. (2017). “Standards for Archivist”. The association for informationscience and technology, 43(2), pp 24-28.
 
Duranti, L & Franks, P. (2015). Encyclopedia of Archival Science. US of America: Rowman & Littlefield. pp 39-42 & 86-89.
 
 
Farhang-e ’estelāhāt-e āršivi (Dictionary of archival terminology). (1395/2016). Translated by Anoushe Shabani. Tehran: Sāzmān-e Asnād va Ketābxāne-ye Melli-ye Irān.
 
Folture, j & Khosrowpour, M. (2014). Encyclopedia of Information science and technology. USA: ISI Global.
 
 
Ghadimi, Ali; Mehrizi, Mahboubeh.(1394/2015). Farhang-e ’estelāhāt-e Āršiv-dāri-ye didāri,šenidāri(Glossary of terms related to audio visual archiving). Tehran: Sāzmān-e Asnād va Ketābxāne-ye Melli-ye Irān.
 
Ghafouri, Malihe; Rezaei Sharifabadi, Saeed; Azizi, Gholamreza. (1394/2015). Kod-gozāri-ye asnād āršivi (Archival coding systems). Tehran: Sāzmān-e Asnād va Ketābxāne-ye Melli-ye Irān.
 
Higgins, Sarah; Hilton, Christopher; Dafis, Lyn (1394/2015). “Zamine va kašf: tajdid-e-nazar dar tanzim va towsif barāye asr-e dijitāl (Archives context and discovery: rethinking arrangement and description for the digital age). Āršiv-e melli (National archives quarterly), 1(3), pp. 66-89.
 
Karami, Mina. (1395/2016). “Zarurat-e sāzmāndehi-ye fiziki va ’elektroniki-ye asnād-e āršivi barāye ’ijād-e yekpārčegi va hamāhangi-ye zaxire-sāzi va dastyābi be ’ettelā’āt (The necessity of archives physical and electronic organization in order to establish integrated and coordinated storage and access to information)”. Āršiv-e melli (National archives quarterly), 2(1), pp. 26-40.
 
Kokabi, Morteza; Rezaei Sharifabadi, Saeed; Asnafi, Amirreza. (1391/2012). Dar-āmadi bar mafāhim, ’estāndārd-hā va narm-afzār-hā-ye āršivi (An introduction to archival concepts, standards and software. Tehran: Čāpār.
 
 
Maleki, Ashraf. (1393/2014). “ Barresi-ye ’emkān-e ’ijād-e yek nezām-e melli-ye āršiv vebi (A study of possibility of establishing a national web archives system)”. in Modiriyat-e āršiv va asnād: majmu’e-ye maqālāt-e dovomin hamāyeš melli-ye āršivi (Achives management: the articles of the second nationalarchival congress). Edited by Neda Rasouli. Tehran: Sāzmān-e Asnād va Ketābxāne-ye Melli-ye Irān.
 
 
Maleki, Mojdeh. (1392/2013). “ Emkān-sanji-ye zaxire va bāzyābi-ye asnād-e ’electroniki dar Āršiv-e Melli-ye Irān (A Study of possibility of electronic records storage and retrieval in National Archives of Iran)”.Master dissertation of library and information science, Al-Zahra University, Faculty of Educational Sciences and Psychology.
 
Marina Titus, Jennifer. (2016). “Peoples of Washington Historical Geographic Information System: Geocoding Culture using Archival Standards”. (M.S Thises). University of Southern California, Faculty of the USC Graduate School.
 
National Archives of Australia. (2004). “Digitalrecord Keeping, Guidelines for Creating, Managing and Preserving Digital record”. Retrived in Jan 2017 from https://mayaarbinaginting.weebly.com/uploads/1/0/6/1/10612501/digital_recordkeeping.pdf
 
Rezaei Mazinani, Farzaneh. (1392/2013). Farhang-e modiriyat-e Fanāvari-ye ’ettelā’āt va ’ertebātāt (The culture of information and communication technology management). Tehran: Ketābdār.
 
Sadeghian, Nadali.(1386/2008). “Asnād-e ’elektroniki, šegef-āvar-tarin resāne-ye ’ertebat-e jam’i dar asr-e hazer (Electronic records, the most incredible mass media of the present era)”.Ganjine-ye asnād, spring 2008(65), pp. 71-86.
 
Samiee, Mitra. (1394/2015). ’Estāndārd-hā-ye zaxire va hefāzat dar ketāb-xāne-hā-ye dijitāl (Storage and preservation standards in digital libraries). Tehran: Ketābdār.
 
Sāzmān-e Melli-ye ’estāndārd-e Irān (Institute of Standards and Industrial Research of Iran). (1394/2015). ’Ettelā’āt va mostanadāt-e modiriyat-e farādādeh-ha-ye savābeq9955-2 (Information and supporting documents of past records (no. 9955-2)metadata management).Tehran:Sāzmān-e Melli-ye ’estāndārd-e Irān.
 
Shahbazi, Mahboub; Kasnejad, Mohammad Javad.(1392/2013). ’Estelāh-nāme-ye āršivi: vāžegān-e taxassosi-ye motāle’āt-e āršivi (Archives thesaurus: specialized vocabulary of archival studies). Tehran: Hezāre-ye Qoqnus.
 
Šorā-ye Jahāni-ye Āršiv, Komite-ye Asnād-e Jāri dar yek Mohit-e ’Elektroniki (International Council on Archives, Committee on Current Records in an Electronic Environment). (1390/2011). Dastur-nāme-ye modiriyat-e asnād-e ’electroniki barāye āršiv-dārān(Electronic records: a workbook for archivists). Edited by Rahim Alijani; Translated by Fatemeh Zarezadeh. Tehran: Čāpār; Kelk-e Novin.
 
Society of American Archivists. (2015). Describing Archives: A Content Standard (DACS). (Secend Ed.) US: SAA.
 
Tabatabai Amiri, Faezeh; Ahmadian, Akram. (1390/2011). “ Karbord-e ’estāndārd-e mohtavā’i (Di. ’Ey. Si. ’Es.) dar tosif va sāzmāndehi-ye asnād-e āršiv-hā-ye raqami (Application of DACS content standard in describing and organizing documents of digital archives)”. Ganjine-ye asnād, autumn2011(83), pp. 98-113.
 
Zarghami, Zahra; Azizi, Gholamreza. (1396/2017). ’Elzāmāt-e Farādāde-hā-ye mored-e niyaz barāye ta’yin taklif va negahdāri-ye asnād-e ’elektroniki (Requirememnts of electronic records disposition and preservation metadata). Tehran: Sāzmān-e Asnād va Ketābxāne-ye Melli-ye Irān.
Ganjine-ye Asnad
Volume 28, Issue 3 - Serial Number 111
December 2018
Pages 118-146

Files

History

  • Receive Date: 22 July 2018
  • Revise Date: 29 July 2018
  • Accept Date: 30 September 2018

Share

How to cite

Statistics